How To Use Otter AI?

Govind Dheda
How To Use Otter AI

Effective communication and collaboration are paramount for success. Capturing every word, every idea, and every nuance during meetings, lectures, or interviews can be a daunting task. Otter AI, a game-changing technology that harnesses the power of artificial intelligence to revolutionize the way we record and transcribe conversations.

Developed by the ingenious minds at AISense, now known as, this cutting-edge software has quickly become a go-to solution for individuals, teams, and organizations seeking to streamline their workflows and boost productivity. With its advanced speech-to-text capabilities, intuitive interface, and seamless integration with popular platforms, Otter AI is poised to transform the way we communicate and collaborate.

What is Otter AI?

Otter AI is a groundbreaking transcription service that utilizes deep machine learning and proprietary algorithms to convert spoken language into highly accurate written text. Founded in 2016 by Sam Liang and Yun Fu, this Mountain View, California-based company has quickly gained recognition for its innovative approach to speech recognition and transcription.

At its core, Otter AI leverages sophisticated artificial intelligence models trained on millions of hours of audio recordings to continuously refine its transcription capabilities. By analyzing and learning from these vast datasets, the software can accurately capture and transcribe speech in real-time, making it an invaluable tool for a wide range of applications, including meetings, lectures, interviews, and more.

How to Use Otter AI

Getting started with Otter AI is a seamless process, thanks to its user-friendly interface and intuitive design. Here’s a step-by-step guide to help you harness the power of this cutting-edge technology:

  1. Sign Up and Set Up: Begin by creating an account on, either through your existing Google, Microsoft, or Apple account or by providing a valid email address. Once your account is set up, download the app for your mobile device or access the web interface for a consistent experience across platforms.
  2. Recording and Transcription: Otter AI offers multiple options for recording and transcribing conversations. You can use the mobile app to record your thoughts or conversations on the go, import pre-recorded audio or video files for transcription, or leverage the OtterPilot feature to automatically join and transcribe Zoom, Google Meet, or Microsoft Teams meetings.
  3. Managing Transcriptions: Once your conversation is transcribed, Otter AI provides a wealth of tools to enhance your productivity. You can edit the text, tag speakers, manage time codes, and collaborate with others by sharing the transcript and working on it together. Additionally, you can organize your transcriptions into folders for easy access and create custom vocabularies to improve transcription accuracy for industry-specific terms or acronyms.
  4. Integration and Sharing: Otter AI seamlessly integrates with a wide range of tools and services you already use, such as Dropbox and Zoom. This integration allows you to streamline your workflow and collaborate more effectively. Furthermore, you can share your transcriptions with individuals or groups, inviting others to view or contribute to the documents.
  5. Exporting and Accessibility: To ensure accessibility and flexibility, Otter AI allows you to export your transcriptions in various formats, including TXT, DOCX, and SRT. This feature enables you to use your transcripts in other applications or archive them for future reference. Additionally, Otter AI offers live captions for Zoom and Google Meet, making your meetings more accessible to participants who are deaf or hard of hearing.
  6. Security and Compliance: takes data privacy and security seriously, adhering to industry-standard regulations such as SOC 2 Type 2, GDPR, CCPA, and VPAT. This commitment ensures that your sensitive data remains protected and compliant with the latest security protocols.

Otter AI Features

Otter AI isn’t just a transcription service; it’s a powerful suite of features designed to enhance productivity and streamline communication. Here’s a closer look at some of the key features that set Otter AI apart:


  • Automated Meeting Transcription: OtterPilot can automatically join and transcribe Zoom, Google Meet, or Microsoft Teams meetings in real-time, allowing you to focus on the discussion without worrying about taking notes.
  • Automated Live Summary: This feature generates a live summary of the meeting, capturing key points and discussions to help you quickly grasp the essence of the conversation.
  • Automatic Addition of Slides and Screen Shares: During virtual meetings, OtterPilot can automatically add slides and screen shares to the meeting transcript, ensuring that visual aids are seamlessly integrated into your meeting notes.

AI Features

  • Otter AI Chat: This innovative feature enables participants to ask questions and collaborate in real-time with the transcription, without interrupting the meeting flow. Otter AI Chat can be used during or after a meeting to enhance understanding and generate content for workflows.

Interact & Collaborate

  • Editing and Collaboration: Otter AI allows users to edit, collaborate, and interact with their conversations. Features include adding takeaways, tagging speakers for future identification, editing conversations, sharing conversations with channels, and organizing conversations into folders.

Otter Workspaces

  • Centralized Billing and User Management: Otter Workspaces provides an intuitive interface for team and organization management, including centralized billing and user management.
  • Reporting and Analytics: Administrators can access reporting and analytics to monitor usage and gain insights into how their team is utilizing
  • Security Features: Manage security features such as two-factor authentication (2FA) for the entire team, ensuring the security of conversations and transcripts.
  • Prioritized Support: Teams and organizations using Otter Workspaces receive prioritized support for faster response times.

Additional Features

  • Voice Dictation and Accuracy: is renowned for its high accuracy in voice-to-text transcription, including speaker identification and timecode management.
  • Custom Vocabulary: Users can create a custom vocabulary to improve transcription accuracy for industry-specific jargon or acronyms.
  • Integration with Other Apps: supports integration with various apps and platforms, including Dropbox and Zoom Cloud, for file synchronization and automatic transcription of meetings.
  • Mobile App and Chrome Extension: offers Android and iOS apps with a clean, professional interface, as well as a Chrome extension for added functionality around the web.


In today’s fast-paced world, where communication and collaboration are the cornerstones of success, Otter AI stands out as a game-changer. By harnessing the power of artificial intelligence and machine learning, this cutting-edge technology revolutionizes the way we record, transcribe, and interact with spoken conversations.

Whether you’re a busy professional juggling multiple meetings, a student struggling to keep up with lectures, or a content creator seeking to enhance your workflow, Otter AI offers a comprehensive suite of features to meet your needs. From real-time transcription and automated meeting summaries to seamless integration with popular platforms and advanced collaboration tools, this innovative solution empowers you to unlock your productivity and achieve more.

With its user-friendly interface, robust security measures, and commitment to continuous improvement, Otter AI is poised to become an indispensable tool for individuals, teams, and organizations alike. Embrace the future of efficient communication and unlock your true potential with Otter AI.

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